It is a challenge to juggle all the pressures and logistics of event management. The best professionals use the best tools. Sometimes, old school pen and paper work. But this is the 21st century, really, it is time to consider better tools. Simple calendars on your smartphone will not do it. You can use tools like Trello, Basecamp, Eventbrite, Tinilo and others. Here is a list the best free event planning apps, where Tinilo is mentioned.
You know the saying: "there is an app for that". Tinilo is a completely new free event planning app.
There are other apps too, but often they are too generic or too complicated. Tinilo strive to strikes the right balance between ease of use and powerful features.
Tinilo can quickly become your best personal assistant, save you a ton of time and headaches.
It works if you are a solo event planner, or when you work in a team of dozens.
We would like you to try Tinilo and give us feedback on how it can help event planners even better.
In exchange, the software is free for personal and professional use.
Your success depends on what you know. The more you know about the event the better. This includes information from those who will participate in the event, and information from those involved in delivering the event.
All this information should be available within a specific file or system for easy access, modification and follow up.
every event has a notes section
For any event, allocating resources is one the of most important part of the job.
There are several types of resources, of course. Event planners need to mind venues, equipment, catering needs. In addition to the physical assets, they also need to manage staff and service providers.
Staff is challenging, in particular, because you must absolutely avoid double booking. This is more an issue for professional event managers juggling multiple projects. It is a crucial one though. Double booking leads to the other major challenge: under staffing for an event.
If your job is to manage venues, resource allocation also means avoiding double booking for your assets, your rooms and meeting places. Using a tool is critical. It records decisions. It allows you to adjust these decisions with confidence.
Another challenge is to keep track of everything to do for an event or a project.
It is easy to forget tasks to do or follow up on. Also, some tasks are best scheduled backwards. In these cases you specify a number of days, weeks or months, prior to the target event date. The software then reminds you at the calculated date.
These reminders act as your personal assistant, keeping track of all events for you.
Stay within Tinilo and compile the list of expenses for each event. Use this to quote initially, later use it to stay on budget.
It is another kind of note you can keep within the same app.
Everything in the app is shared with other team members. No miscommunication, nothing falling through the cracks.
Track multiple events, multiple projects.
Event planning, back scheduling, notes and reminders
Assign staff or people, avoid double booking.
Reserve assets like conference rooms, equipment, etc.
Free for personal and professional use.